Report me and my cause aright
Hamlet, Act V, Scene 2

  The Catchline



BULLETIN OF THE ASSOCIATION OF REPORTERS OF JUDICIAL DECISIONS


Volume XXII, No. 2 February 2004

PRESIDENT'S MESSAGE

If we are facing in the right direction, all we have to do is keep walking.
Buddhist proverb

The year 2003 is now a memory, and we are presented with 2004, a new year -- a tabula rasa -- an opportunity to do good things. As, we welcome the new year, tradition compels us to pledge to do better (or at least to attempt to do better) by adopting resolutions. Although most New Year's resolutions are broken by March, the adoption of a resolution does require some self-reflection -- just where do J come up short and what can I do to remedy the situation? Just making a resolution can at least get us moving in the right direction. Most resolutions are pretty standard and pretty general: lose weight, work out more, be nicer to people I work with, do better at my job, be more organized. From what I read, you are more likely to keep a resolution if you make the goal specific: I will go on a low-carbohydrate diet and lose two pounds a month; I will work out 30 minutes three days a week; I will compliment someone every day; I will take a class to improve my job skills; I will clean out and organize one closet a month.

I will not burden you with my personal resolutions for 2004, but I thought it would be an interesting exercise to formulate some resolutions for ARID for 2004--some good things to keep us moving in the right direction and to which we can aspire. So here goes:

1. Increase our membership. Get two new members this year (and not lose any cunent members).

2. Institute the chat-room feature on our Web site.

3. Appoint an ARJD historian (any volunteers?), who, among other things, will archive all issues of The Catchline and photographs and other materials from our annual meetings. (If you have a library of old Catchlines, please let Barbara Kincaid know. Until a historian is appointed, Barb will be collecting old issues.)

4. Achieve record attendance at this year's annual meeting, which will include the International Symposium on Law Reporting. Is there a venue anywhere that will be as accessible as New York City?

ARJD members may want to consider including the following in your 2004 resolutions: be of service to the ARJD in 2004-write an article for The Catchline, offer an idea for the education programs or the roundtable discussions at the annual meetings, take photographs at the annual meeting for posting on the Web site, attend an Executive Board meeting (they are open to the membership), agree to serve as an officer, get a passport and come to the 2005 meeting in London.

Before we get too deep into 2004, however, there are some loose ends from 2003 to tie up. The Executive Board held its fall meeting in Washington, D.C., on November 7 and 8, where planning began for the 2004 annual meeting in New York City. Frank Wagner was gracious enough to allow us once again to use the reporter's conference room, and his assistant Toni Singleton arranged the telephone conferencing necessary for the meeting. I attended in person, as did Lloyd Hysan, Scott Henwood, and Barbara Kincaid. Andy Ashe and Ed Jessen participated by telephone conference. We discussed possible topics for the education program at the 2004 annual meeting, as well as several roundtable topics.

The most exciting aspect of our Executive Board meeting was the report of the site-selection committee on the venue for the 2005 annual meeting--London! Lloyd reported that he has narrowed the field to five hotels and will conduct site inspections probably in January or February. I am sure the members will not be disappointed. Lloyd is, as usual, working hard to keep the hotel costs for London within our budget, and since we already know the dates of the conference (August 3-8, 2005), we can be watching for cheap airfares, which should make the cost of attending the meeting comparable to the costs of attending a meeting in the United States. We will try to include in the May issue of the Catchline a rough estimate of the cost of attending the London meeting. Also, for those of you who don't have one--get a passport! The London meeting should be a perfect follow-up to the International Symposium that will be a focal point of the 2004 meeting in New York City. Frank suggested that we furnish our English/Irish/UK members a bound copy of the 2004 symposium, as soon as copies are available, to generate interest in the meeting. Perhaps one of our new members at the annual meeting (see resolutions I and 4) will be from the other side of the pond.

Please note that our 2004 annual meeting in New York City will be held a little earlier than usual: instead of the first Wednesday in August, registration will be on Wednesday, July 28, and the meeting will start on Thursday, July 29, and conclude on Monday, August 2. Look for registration material on the Web site and in the next issue of The Catchline!

And don't forget that the site of the 2006 meeting is Kansas City. For those really early planners among us, the dates of that meeting will be Wednesday, August 2, through Monday, August 7. I'm thinking major league baseball.

The spring Executive Board meeting will be held at the United States Supreme Court building on Thursday, April 8. Please plan to attend. We will be finalizing plans for the 2004 annual meeting, as well as considering venues for 2007, which, if my math is correct, will be the 25th anniversary of the ARJD.

--Bilee Cauley


200 YEARS OF LAW REPORTING IN NEW YORK

2004 has arrived and with it comes the 200th anniversary of law reporting in New York. The New York State Law Reporting Bureau will mark this occasion in several ways. One way will be the publication of a 200th anniversary commemorative booklet. Final editing work has been completed and printing is expected in the next few months. Another way will be special commemorative events. The first event will be an anniversary luncheon program to be held in Albany in April 2004. The second event will be the Bureau's participation in the Second International Symposium on Official Law to be sponsored by the Association of Reporters of Judicial Decisions and held in conjunction with its annual meeting in New York City from July 28 to August 2 in 2004. The date for the symposium is Friday, July 30.

A full history of official reporting in New York can be found in the anniversary booklet, from which the following brief history is taken.

Everything began in April 1804, when the New York State Legislature enacted a statute providing for designation of an official reporter to publish decisions of the Supreme Court of Judicature and the Court for the Trial of lmpeachments and Correction of Errors (precursors to today's Court of Appeals, New York's highest court). Twenty-five Reporters have served New York, including the current State Reporter, Gary D. Spivey, who was appointed in 1999. George Caines, the first Reporter, was appointed in 1804. In 1847 a new high court, the Court of Appeals, was created and the First Series of New York Reports commenced publication, under a reporter denominated the "State Reporter" and appointed by the executive branch. In 1869 a reorganized Supreme Court was authorized to appoint a reporter, and the Supreme Court Reports (intermediate appellate court decisions) began. In 1892 the office of Miscellaneous Reporter was created and the Miscellaneous Reports (trial court decisions) began. In 1896 the Appellate Division Reports (intermediate appellate court decisions) began, supplanting the Supreme Court Reports. In 1917 a statute created the Board of Reporters, chaired by the State Reporter. The statute authorized the board, subject to approval of the Chief Judge of the Court of Appeals, to enter into a single contract for the printing and publication of its three publications. In 1938 the New York State Law Reporting Bureau (the present day Reporter's office) was created pursuant to a 1925 amendment to the State Constitution. The Bureau was charged by statute with publishing all the decisions of the Court of Appeals (New York Reports), the Appellate Division (Appellate Division Reports), and any decision of the lower courts determined by the State Reporter to be worthy of reporting because of its precedential significance or public interest (Miscellaneous Reports).

In 1956 the Second Series of Official Reports was begun and a style manual was adopted. In 1967 a pilot project was undertaken in conjunction with IBM to test electronic retrieval of Court of Appeals cases, a precursor to modern electronic data processing and research. In 1988 a statutory amendment provided for publication of cases in "any medium or format" including on-line databases and CD-ROM. In 1992 the Official Reports, Second Series, was published on CD-ROM discs. An Internet-based update service was developed in 1997. In 1999 the Second Series of Official Reports was introduced on Westlaw, followed in 2001 by the First Series. In 2004 the Third Series of Official Reports was commenced, with many new features and a new design for both bound volumes and advance sheets, as well as for the on-line service.

As stated previously, the full history of law reporting in New York will be found in the anniversary booklet. The New York State Law Reporting Bureau looks forward to celebrating its history and the history of all law reporting at the 2004 ARJD annual meeting and symposium. The symposium agenda is available on the ARJD Web site (http://aijd.washlaw.edu).

--Andy Ashe


Mark Your Calendars

Annual Meeting Dates

2004.....New York..........July 28-August 2

2005.....London..........August 3- August 8

2006.....Kansas City..........August 2-August 7


MINUTES

EXECUTIVE BOARD MEETING

November 6, 2003

The Executive Board's fall meeting was held at the United States Supreme Court in Washington, D.C. on Thursday, November 6, 2003. President Bilee Cauley called the meeting to order at 1:10 p.m. Frank Wagner and Barbara Kincaid were in attendance, with Ed Jessen participating via teleconference. Also in attendance were committee chairs Scott Henwood, Lloyd Hysan; committee chair Andy Ashe participated via teleconference


Spring 2003 Executive Board Meeting

Minutes

The minutes of the executive board's April 10, 2003 spring meeting were approved without correction.

Treasurer's Report

The Interim Treasurer's Report, covering the period of July 1, 2003 to October 15, 2003, shows a balance in accounts of $12,279.62. The report was accepted on the motion of Bilee Cauley, seconded by Frank Wagner.

Education Committee Report

The Executive Board discussed the topics for the ARJD 2004 Annual Meeting, noting that the Second International Symposium on Official Law Reporting will take up a full day, Friday, July 30, 2004. The following topics were discussed:

Declining subscriptions to hard copies of law reports and the impact this will have on small reporters. This would dovetail well with the panel discussion on the future of law reporting that will be held in the afternoon of July 30, 2004. Possibly, we could do a survey of members regarding declines in subscriptions. Vendors may be asked to join the discussion.

Effective time management discussion led by members of the by a facilitator.

Technology, in particular, electronic filing and the potential impact of electronic records on law reporting; desktop publishing.

Membership Committee

There was no report. The executive members discussed the directory, which had been sent out earlier than usual this year. Andy Ashe will look into the possibility of putting our directory on the web site, perhaps through a "members only" site that would include personal information and a sanitized version accessible to the public.

Web site report

Andy Ashe reported that the ARJD Web site has recently been updated with new directory information, an updated list of officers and chairpersons and the latest issue of The Catchline for October 2003. In addition, a copy of the agenda for the Second International Symposium on Official Law Reporting, to be held on July 30, 2004 as part of the 2004 ARJD annual meeting in New York City has been posted under the meetings section of the web site. (Go to the list of yearly meetings and click on New York City to access the Symposium agenda.) The next addition will be selected pictures of the 2003 Portland annual meeting, which Carol Oakes kindly supplied. We hope to add more about the Symposium in early 2004. Andy also reported that he is still working on the "chat room."

Electronic publishing report

Scott Henwood reported that there is a good balance now between electronic and print mediums, although there is some concern about subscriptions (see discussion under the education committee.) We cannot tie our futures to the print medium, though it is the traditional method of publishing law reports. Reporters are involved in editorial and legal review of documents whether print or electronic.

Site Selection

Lloyd Hysan presented his report. He has been working with the London Tourist Board and Convention Bureau (now called "Visit London"). Five of the top 10 hotels that met our request for bids were Holiday Inns, and most of these have been eliminated. Lloyd has five hotels that he will include in his site inspections that will take place either the week of January 19-23, 2004 or February 16-20, 2004. During his visit, he will meet with Carol Ellis. He will have more information about airfares next spring. President Cauley will include information about the dates for the meeting (August 3-8, 2005) and the tentative costs. Frank Wagner suggested that we bind and send to our English/UK/Irish members a bound version of the August 2004 proceedings, as soon as they are available, to generate interest in the meeting. Andy Ashe noted that the head English reporter would be attending the New York Symposium in 2004.

There were several suggestions for the 2007 meeting: Texas; Vancouver, British Columbia; Colorado; Charlottesville; Halifax, Nova Scotia. A sentimental favorite was Washington, D.C. to commemorate the 25th anniversary of the ARJD.

Catchline

Kudos to Sheila D'Ambrosio on an excellent issue.

Old Business

Following a brief discussion of the bylaw question raised by Janette Bloom at the previous meeting, the Executive decided to drop the issue.

New Business

Historian -- the executive agreed that it would be a good idea to find a historian for the Association. Barbara Kincaid agreed to scan previous editions of the Catchline.

Adjournment

There being no further business, the meeting adjourned at 3:10 p.m.

-- Barbara Kincaid


Spring Exective Board Meeting

Plan now to attend the spring executive board meeting on Thursday, April 8, 2004. The meeting is open to all interested ARJD members. This meeting will begin on Thursday at 9:00 a.m. in the reporter's conference room at the U.S. Supreme court in Washington, D.C., and will conclude by 5:00 p.m. Rumor has it that lunch will be served, so please contact President Bilee Cauley no later than March 15 if you will attend.


Association of Reporters of Judicial Decisions

President: Bilee Cauley
Reporter of Decisions
Alabama Appellate Courts

Vice-President: Edward W. Jessen
Reporter of Decisions
Supreme Court of California

Secretary: Barbara Kinacid
General Counsel, Law Branch
Supreme Court of Canada

Treasurer: Tim Fuller
Reporter of Decisions
Washington Supreme Court

The Catchline
Editor: Sheila D'Ambrosio
Layout: Denise Lynch

Supreme Court of California
350 McAllister Street
San Francisco, California 94102


Vol. XXII, No. 2 February 2004

Visit our Web site at http://www.arjd.washlaw.edu